The public was expected to give comment on the application, a copy of which was not included in the agenda packet, leaving the owner-applicant anonymous.
The only documentation supplied were two smeary plat surveys that were unreadable, as well as a citation to city code on minor amendments to plats that can be done “administratively.”
Nearby property owners were supposed to be notified of lot-line changes, but those notifications were not included in the packet.
The biggest omission was failure to reveal the eastern lot-line change would give away public land, the size and value of which was not given.
Traci Burnett, the City Zoning Administrator, presented the item to the City Commission. She briefly explained she had sent letters to nearby landowners and had not heard back from a few of them, evidently unaware that does not absolve the city of its notification requirement.
Burnett said the only landowner directly affected would be Tonya Kehoe and Sarah Jones of 845 Van Patten, who share a lot line with the applicant, Nate Stevens of 825 Van Patten. She said Kehoe and Jones approved of the western lot-line change, their letter included in the City Commission packet, which was not made available to the public.
Burnett did not point out the other landowner affected is the public.
Burnett asked the applicant, Nate Stevens, to explain the action to the City Commission.
Stevens said he was unaware his lot lines did not run with the fence lines until he tried to get financing on the property, which required a plat survey. Stevens said both he and Jones and Kehoe want to sell their properties and want the lot-line changes approved before the first of the year. Stevens said he would have to redo his taxes again if approval were delayed.
The plat survey revealed he and Jones and Kehoe have fences and structures overlapping their property lines.
It also revealed the prior owner encroached on public property when he put a fence up an unknown number of years ago, which Stevens did not point out.
Although Stevens said Jones and Kehoe and the City would get an equal amount of land back if the lot lines were amended, only Jones and Kehoe would get an equal exchange of land.
After nearly an hour of board discussion, only City Commissioner George Szigeti, among the City Commission members and city staff, understood public land could not be given away.
“They are taking over a piece of city property and that is in violation of the anti-donation clause. We cannot approve that today,” Szigeti said.
In her surprise, Mayor Sandra Whitehead, who had been calling for a motion to approve the lot-lines change, asked Burnett, “Is that true?” Burnett didn’t answer.
City Attorney Jay Rubin asked that the boundaries be explained again, “and what you are trying to do,” demonstrating the inadequacy of information provided by Burnett on the public-hearing item.
During the public hearing following the City Commission discussion, Ron Fenn noted “This is exactly the kind of issue the Planning and Zoning Commission should deal with. . .None of these procedures are in your bailiwick until the P&Z have gone into it. Otherwise you are doing something illegal.”
There was a preceding public hearing at the Dec. 11 meeting on whether to reduce the P&Z from five to three members. The City Commission decided to keep the number at five and to reactivate the board after blocking it for more than six years.
The City Commission voted unanimously to approve the western lot-line change to allow Kehoe and Jones to sell and the Stevenses to gain financing.
Szigeti proposed the motion for the eastern lot-line change. “We cannot resolve the issue of the east side of the property at this meeting. We can tell the City to proceed to negotiate. We approve of the position of that line, but the actual transfer of that property has to be resolved.”
His motion was approved unanimously. Therefore it appears public land will be disposed of behind closed doors after inadequate notice and information was provided to the public to enable them to comment during the public hearing.
Nate Stevens of 825 Van Patten and Traci Burnett, City zoning administrator, present Stevenses’ application to the City Commission.